IAS SAC Bylaws
Article I: Name
The name of this organization is the International Academy of Smyrna School Advisory Council.
Article II: Purpose, Function and Authority
Section 1. The School Advisory Council exists to support school improvement and the academic achievement of our students by increasing parental engagement, community interaction, and assisting in the implementation of the goals and programs outlined in the school’s action plan. Through the spirit of cooperative communication, the School Advisory Council works to identify and offer solutions to educational challenges that build student capacity to ensure success.
Section 2. The primary function of the School Advisory Council is to provide all of the stakeholders an opportunity to be active participants in the assessment of needs, development of priorities, and identification and use of resources based on an analysis of multiple sources of available school data. The School Advisory Council shall be a link between the school, the community, and the Board of Directors. The School Advisory Council makes recommendations and provides key information and materials to the Board of Directors. The School Advisory Council is designed to give parents and other interested parties a voice in the operations of the school. Its function is to both provide advice to the school leadership and surface concerns from parents, and communicate with and mobilize the larger school community. The School Advisory Council discusses topics such as the volunteer needs of the school, advice on issues regarding the educational program, school atmosphere/culture, policies and procedures. The School Advisory Council may also coordinate “town forum” meetings twice a year to get parent input and serve the needs of parents for information or discussion.
Section 3. The School Advisory Council shall be established and conduct its affairs in conformance with state and federal regulations. The School Advisory Council shall not assume any of the powers or duties now reserved for the Board of Directors or its administrative or instructional staff.
Article III: Code of Ethics
All school council members shall:
a. Abide by the legislation that governs them,
b. Be guided by the mission statement of the school and school council,
c. Endeavour to be familiar with school policies and operating practices and act in accordance with them,
d. Practice the highest standards of honesty, accuracy, integrity and truth,
e. Recognize and respect the personal integrity of each member of the school community,
f. Declare any conflict of interest,
g. Encourage a positive atmosphere in which individual contributions are encouraged and valued,
h. Apply democratic principles,
i. Consider the best interests of all students,
j. Respect the confidential nature of school business and respect limitations this may place on the operation of the school council,
k. Not disclose confidential information,
l. Limit discussions at school council meetings to matters of concern to the school community as a whole,
m. Use the appropriate communication channels when questions or concerns arise,
n. Promote high standards of ethical practice within the school community,
o. Accept accountability for decisions, and
p. Not accept payment for school council activities.
Article IV: Representation and Membership
Section 1. The membership shall be representative of the student body and community served by the school. The School Advisory Council shall have an appropriately balanced number of teachers, parents, support employees and business or community members. A majority of the membership shall be non-staff.
Section 2. The School Advisory Council will be comprised of at least five and up to eleven voting members approved by the Board of Directors. Suggested membership is 4 parents/guardians with students enrolled; 2 staff members; 2 community members; 1 school administrator (non-voting); and 1 school board member (non-voting). The school board and business/community memberships are not required positions and will be filled at the discretion of the school board.
Section 3. Parent/Guardian members of the School Advisory Council shall be self-nominated to the Board of Directors. Peer election shall be used to nominate staff members of the School Advisory Council. Any stakeholder may nominate a community member to serve on the School Advisory Council. The principal shall nominate a school administrator to serve on the School Advisory Council. All such nominations shall be presented to the Board of Directors no later than September 15th of each school year.
Section 4. The term of office for members appointed by the Board of Directors shall be for a period of two (2) years commencing on October 1. The term of office for parent members shall be staggered by appointing two (2) parent members in odd-numbered years and appointing the other two (2) parent members in even numbered years. Membership in the School Advisory Council is not transferable or assignable. Consecutive terms may be served if the member is reappointed by the Board of Directors.
Section 5. The position of a school council member shall be automatically vacated if:
a. A member resigns by delivering a written resignation to the school council;
b. A member no longer meets the qualifications specified by law; or
c. A member is removed by vote of the School Advisory Council. The School Advisory Council may by majority vote determine a position to be vacant if it finds that a member of the School Advisory Council(i) is inactive or (ii) has failed to fulfill his/her responsibilities as a council member. For purposes of this section, inactivity is defined as more than two absences from meetings during a school year. For purposes of this section, failure to fulfill the responsibilities of a council member is defined as a violation of the Code of Ethics set forth in Article III, supra, or failure to perform duties assigned to council members as part of conducting School Advisory Council business. Vacancies will be filled by the Board of Directors as necessary throughout the year.
Article V: Officers and their election
The officers of the School Advisory Council shall be a chairperson, two (2) vice chairpersons, and a secretary. School Advisory Council Officers shall be elected from the School Advisory Council voting membership, by written ballot, no later than the first Tuesday of October in each year, provided notice of election has been served. The term of the officers of the school council shall be one year. Officers shall be members ex-officio of all regular and special committees.
Article VI: Duties of Officers and Members
Section 1. Officers
a. Chairperson: The Chairperson of the School Advisory Council shall prepare meeting agendas and preside over all Council meetings. The Chairperson will send at least three days’ advance notice in writing to all members of the advisory council of any matter that is scheduled to come before the School Advisory Council for a vote.
b. Vice-Chairpersons: The Vice-Chairpersons shall perform the duties of the Chairperson in his/her absence or upon request.
c. Secretary: The Secretary shall record the minutes of all of the School Advisory Council meetings, ensure the timely dissemination of minutes pursuant to Article IX herein and keep attendance records. As requested by the Chairperson, the Secretary shall disseminate School Advisory Council information (minutes, meetings and announcements).
Section 2. Parents and other community representatives
a. act as council members according to established procedures by making suggestions and recommendations representative of the views of parents, citizens and community organizations of the school community;
b. participate regularly in School Advisory Council meetings and carry out council assignments;
c. become knowledgeable about personnel and material resources of the school and community and the school’s education program;
d. act as resource persons for the School Advisory Council, especially in the solutions of community-related problems which affect the school and its students;
e. assist in obtaining community resources to aid the school’s education program;
f. serve as a communication link between School Advisory Council, the community and the school; and
g. participate in activities aimed at obtaining parent and community support and assistance for school related programs.
Section 3. Administrator and school staff representatives:
a. act as members of the School Advisory Council to represent the views and interest of the school staff;
b. participate regularly in School Advisory Council meetings and carry out council assignments;
c. act as resource persons for the School Advisory Council by making available specialized information about the educational programs, innovative ideas, and available resources;
d. assist in identifying community resources which can aid in the school’s educational programs;
e. serve as a communication link between the School Advisory Council and the school staff, and keep the staff informed of actions can activities of the School Advisory Council; and
f. participate in efforts to encourage school staff support for goals and activities of the School Advisory Council.
Article VII: Committees
The School Advisory Council may create such committees as necessary to carry on the work of the council.
Article VIII: Meetings
Section 1. The School Advisory Council shall meet as often as necessary to perform its duties, but no less than four times per year. All meetings shall be open to the public.
Section 2. A quorum must be present to conduct business. A majority of the voting members shall constitute a quorum.
Section 3. Three days written notice will be given to members concerning any item that will be voted on at the upcoming meeting.
Article IX: Minutes
The official minutes shall be posted on the school website once approved by the school council immediately following the next regular meeting of the school council. Minutes at a minimum shall include the names of the school council members present at the meeting, a description of each motion or other proposals made, and a record of all votes.
Article X: Amendments to Bylaws
Section 1. These bylaws may be amended at any regular meeting of the Board of Directors and any such amendment shall become effective immediately upon passage.